$11.19
Introductory launch price for a limited time
Help healthcare staff understand the person beyond a diagnosis with this editable Learning Disability Hospital Passport and Health Information template set. The two warm, practical Microsoft Word resources help families and carers organise communication needs, reasonable adjustments, important health information and the support that helps the person access safer, more person-centred care.
Suitable for children, young people and adults, the set includes a six-page Quick Hospital Passport and a seventeen-page Detailed Health Information Summary — 23 editable A4 pages in total.
What is included?
• One editable six-page Quick Hospital Passport
• One editable seventeen-page Detailed Health Information Summary
• Two Microsoft Word documents and 23 editable A4 pages in total
Quick Hospital Passport sections
• Cover page with photograph space, important details and urgent contacts
• About me, what matters, strengths, likes, dislikes and important people
• How the person communicates, understands, shows pain and asks for help
• Reasonable adjustments, accessible information, consent and decision support
• Health conditions, allergies, medicines information and professional-plan signposts
• Eating, drinking, mobility, personal care, comfort, distress, routines and review
Detailed Health Information Summary sections
• Identity, contacts, GP, pharmacy, usual wellbeing and changes from usual
• Health conditions, relevant history, allergies, adverse reactions and alerts
• Current medicines overview and references to prescribed emergency or rescue plans
• Pain, illness, eating, drinking, swallowing, mobility and positioning
• Personal care, continence, skin, sleep, sensory needs and emotional wellbeing
• Communication, consent, decision support, appointments and reasonable adjustments
• Hospital admission, discharge, follow-up, professional contacts and review records
What will I receive?
• Two editable A4 Microsoft Word documents (.docx)
• A total of 23 editable A4 pages
• An instant digital download — no physical item will be posted
• Word files only
The templates can be typed into and personalised, or printed on A4 paper and completed by hand. Microsoft Word is recommended for the most consistent formatting.
Who is it for?
• Parents and family carers
• Children, young people and adults with learning disabilities
• Support workers and personal assistants
• Learning Disability Nurses, SEND teams and education professionals
• Health, social care, supported-living, respite and community services
How to use the templates
• Download the files after purchase.
• Open the two editable documents in Microsoft Word.
• Complete them with the person wherever possible, using their own words, pictures, symbols or communication style.
• Delete sections that are not relevant and replace the prompts with current, personalised information.
• Check health and medicines information against current professional records and prescribed plans.
• Store completed documents securely, share only when appropriate and review after important changes and at least once a year.
Important information
These templates are general information-sharing and record-organisation resources. They do not replace clinical records, prescriptions, medicines administration records, professional assessments, care plans, emergency plans, safeguarding procedures, capacity or consent assessments, statutory plans, discharge records or required care documentation. Adapt them to the individual, check health information against current professional records and seek appropriate professional or emergency help when needed.
A learning disability does not mean a person cannot make decisions. The responsible professional must follow the law, professional guidance and local policy for the specific decision and the person’s age and circumstances.
Completed documents may contain sensitive personal and health information. Store them securely and follow applicable privacy requirements and local procedures.
Licence
For personal or professional use by one purchaser and for the people they directly support. The purchaser may edit and print the templates for that use. The original files may not be resold, shared, redistributed, uploaded to another website, copied for another organisation or claimed as someone else’s work.
CREATED WITH CARE
Created by a Learning Disability Nurse with 15 years’ experience for Learning Disabilities Support Studios.
© 2026 Learning Disabilities Support Studios.
Digital downloads
Your files will be available to download once payment is confirmed.
Frequently Asked Questions
What will I receive?
You will receive the editable A4 Microsoft Word documents listed in the individual product description. They are supplied as an instant digital download. Nothing will be posted to you.
Do I need the newest version of Microsoft Word?
No. The files are supplied in .docx format and should open in versions of Microsoft Word that support this file type. Very old versions may occasionally display small formatting differences.
Can I edit and print the templates?
Yes. You can type directly into the documents, save your completed copies and print them when needed. Please check the page layout before printing, particularly after adding large amounts of text.
Can I use the files in Google Docs, Pages or another program?
The templates are created and checked in Microsoft Word. Other programs may open .docx files, but formatting can change, so compatibility and page layout cannot be guaranteed outside Microsoft Word.
Who are these resources for?
The resources are created primarily for parents and family carers supporting children, young people and adults with learning disabilities. Completed documents may also be shared with relevant health, education and social care professionals.
Are these official NHS or local authority forms?
No. These are independently created, person-centred templates from Learning Disabilities Support Studios. They are not official NHS, local authority, education or social care documents.
Do the templates replace professional advice or existing care plans?
No. The templates help organise and share information, but they do not replace clinical records, professional assessments, prescribed guidance, care plans, risk assessments or emergency advice.
What should I do if I have difficulty opening a file?
Please message me through Etsy and explain what is happening. I will be happy to help you check the download and resolve problems with the supplied files.